Accounts Receivable and Student Billing Systems

This group is responsible for the current and ongoing support of the University's Account Receivable and Student Billing system and peripheral systems that support that function. The Campus Accounts Receivable System (CARS) team is a partner with managers in VC–Administration who sponsor the Accounts Receivable system. IST and VC–Administration work together to ensure that CARS meets the needs of those we bill — especially students — and manages receivables totalling approximately $109 million.

The Accounts Receivable System includes an online billing presentment and payment interface for students, and a new online reporting interface for campus departmental business officers. The team works with many CARS stakeholders in organizations such as Financial Aid, Residential and Student Services Programs (RSSP), the Office of the Registrar, and the Library. CARS creates monthly billing statements for both students and nonstudents. Nonstudents include bookstores, other colleges and universities, engineering companies, government agencies, national laboratories, travel agencies, research groups, health institutes, and many more. In addition, CARS creates sundry debtor bills (with purchase order numbers) on a weekly basis. The team ensures that CARS properly handles the addition of customer records, the loading of fees and other receivables, the application of cash and of student aid to receivables, the creation of refunds, the addition of adjustments to customer accounts, the aging of receivables, and the transmission of data to the General Ledger. The unit manager leads the development of project plans for new initiatives for CARS and ensures compliance with legislation and Regents' decisions that affect student fees, Tax Relief Act (TRA) reporting, Governmental Accounting Standards Board (GASB) reporting, and other accounts receivable.

For further information on Accounts Receivable or Student Billing System contact:

• Bonnie Hariton, Technical Manager, 643-7753,
• Faye Davillier, Functional Manager, 642-7959,